Russell Speeder's Car Wash

Job Description

Administrative Assistant

Location: 211 S Columbus Avenue-MT Vernon

10 Hours Per Week-Monday thru Friday

Part Time - 6pm-8:30pm 

 

General Purpose

To provide administrative and clerical support to ensure the efficient operation of the car wash.

Main Job Duties and Responsibilities

  • answering phone calls
  • taking and distributing messages
  • organizing 
  • handling emails from customers
  • reviewing files and records to answer requests for information
  • checking and distributing documents and correspondence
  • receiving, sorting and distributing incoming mail
  • maintaining e-filing systems
  • compiling records of office activities
  • photocopying, scanning and faxing
  • sending emails
  • checking and entering data
  • updating and maintaining databases
  • controlling basic accounting functions such as checking invoices and making deposits
  • monitoring and ordering inventory of office supplies
  • keeping office area neat and tidy

Education and Experience

  • knowledge of relevant software applications including MS Office
  • proficient in use of email and internet
  • good numeracy skills
  • accurate keyboard skills
  • knowledge of administrative procedures
  • knowledge of basic accounting procedures
  • high school diploma or equivalent

Key Competencies and Skills

  • organizational and planning
  • time management skills and the ability to prioritize work
  • data management
  • attention to detail and accuracy
  • problem-solving
  • adaptability
  • customer service orientation
  • team work
  • communication skills - verbal and written
  • confidentiality

Compensation: $ 20 hr

 Responsibilities:

  • Draft correspondences and other formal documents
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls
  • Develop and implement organized filing systems
  • Perform all other office tasks

Qualifications:

  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Strong organizational skills



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