Administrative Assistant

Location: 211 S Columbus Avenue-MT Vernon

10 Hours Per Week-Monday thru Friday

Part Time - 6pm-8:30pm 

General Purpose

To provide administrative and clerical support to ensure the efficient operation of the car wash.

Main Job Duties and Responsibilities

• answering phone calls
• taking and distributing messages
• organizing 
• handling emails from customers
• reviewing files and records to answer requests for information
• checking and distributing documents and correspondence
• receiving, sorting and distributing incoming mail
• maintaining e-filing systems
• compiling records of office activities
• photocopying, scanning and faxing
• sending emails
• checking and entering data
• updating and maintaining databases
• controlling basic accounting functions such as checking invoices and making deposits
• monitoring and ordering inventory of office supplies
• keeping office area neat and tidy

Education and Experience

• knowledge of relevant software applications including MS Office
• proficient in use of email and internet
• good numeracy skills
• accurate keyboard skills
• knowledge of administrative procedures
• knowledge of basic accounting procedures
• high school diploma or equivalent

Key Competencies and Skills

• organizational and planning
• time management skills and the ability to prioritize work
• data management
• attention to detail and accuracy
• problem-solving
• adaptability
• customer service orientation
• team work
• communication skills - verbal and written
• confidentiality

Compensation: $ 20 hr

 Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills